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RENTALS
Short & Long Term Availability
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PROPERTY MANAGEMENT
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ABOUT US

Exceeding Expectations Since 1992.

Our highly skilled and motivated employees are our key. We will continue to strengthen our organization, encouraging personal responsibility, creativity and enhanced skills-with the sole aim of meeting our Client’s needs to the best of our ability.


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EXCEEDING EXPECTATIONS

OUR SPECIAL SERVICES

DEVELOPER SOLUTIONS

Our team has developed a dynamic working relationship with a core group of National Developer Clients as a result of our level of service and commitment to making it easier for the Development Team to focus on their tasks at hand and what’s required to build their new communities. Our team obtains vendor bids for initial services, drafts the initial budget, prepares deficit funding requests, assists with setting up ARC Guidelines and Rules & Regulations, as well as preparing cash flow projections.

PROPERTY MANAGEMENT

Our team excels at helping Boards create solutions for the unique situations that arise, often at a moment’s notice. The key component that sets us apart in all facets of Association Management is that our Owner and Officers of the Company are always readily available and truly have an open-door policy with our employees, homeowners and vendors. We pride ourselves in being proactive instead of reactive for the communities we manage.

RENTALS

Our Rental Department professionally manages short-term and long-term rentals throughout Central & Northeast Florida. Our team helps you maximize your return on investment by providing an up-to-date market analysis and advertising online with all the industry-leading platforms. In addition, we always have our finger on the pulse of what’s new and upcoming in our ever-changing environment. Our team conducts background & credit checks on all tenants, coordinates cleaning & maintenance, and inspects the unit on arrival and departure. Last but not least, we pride ourselves on making sure that all our guests have a wonderful stay!

ACCOUNTING

Our accounting team offers full-service property management accounting using TOPS software, which is number one in our industry. Whether your Association is professionally managed or self-managed our in-house staff assists Boards with budget development, payment collections, foreclosure, lien & bad debt tracking, verifying vendor contracts and insurance, weekly A/P approval, monthly financial reports, year-end financial audits, tax return preparation, maintaining FDIC limits and maximizing interest earned on Association funds.

Full Service Association Management
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Sovereign & Jacobs Takes Pride In Offering The Best Association Management Services.

  • Assist & guide Board of Directors in interpretation of Governing Documents
  • Conduct routine property inspections and issue violations
  • Obtain competitive vendor bids
  • Prepare meeting notices, agendas, and Board packets prior to meetings
  • Attend Board meetings and scribe minutes
  • Coordinate and provide recommendations to the Board on the Architectural Review Process
  • Serve as a liaison between the Board and legal counsel
  • Provide annual education classes for Board members
  • Provide full spectrum accounting services with TOPS software
  • Assist Board with annual budget development
  • Assessment payment collections
  • Coordinate weekly A/P approval with Board prior to cutting checks
  • Provide detailed monthly financial to the Board by the 25th of each month
  • Coordinate payment plans & work with Association attorney on collections
  • Maintain bank accounts & investments to maximize interest returns while monitoring FDIC limits
  • Foreclosure, lien, and bad debt tracking

Client Testimonials

Our Board of Directors has been working with Sovereign & Jacobs for approximately 5 years and are extremely satisfied with the manner in which our affairs are handled. Kim has been our property manager and is conscientious, competent and reliable in taking care of our requirements as outlined by the State of FL and making sure our owners are compliant with our recorded documents. We look forward to a continued and successful partnership with Sovereign & Jacobs for the future.

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- President, Wekiva Bend Condominium Association

We have found Sovereign & Jacobs to be one of the best management companies we have encountered, providing superior accounting, financial reporting, and fiscal management to our mutual association clients. The accounting staff at Sovereign & Jacobs is professional, well trained and experienced in association accounting.

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- Local, CPA

I would strongly recommend Sovereign & Jacobs as your property management company. They have been extremely cooperative and helpful ensuring that we as a Board can go away or back up North since most Board members are not permanent residents during the summer months and know our property is being well managed.

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- Treasurer, St. Augustine Ocean & Racquet

We have four employees which are totally managed by S&J and for which S&J does an outstanding job in maintaining their job performance at a high level, and at the same time keeping employee satisfaction high. It would be safe to say, S&J has given the highest level of Association/owner satisfaction of any management company to date. I would recommend them highly to any condo Association looking for property management assistance.

- President, Crescent Beach Four Winds Condominium Association

NEW CLIENT SERVICES

We Know How Stressful A Change In Management Companies Can Be, So Our Team Of Experts Provide The Following Services For All Of Our New Clients:
  • Introduction welcome letter announcing change in management company
  • Review contracts and meet with vendors on-site to review scope of work and establish a good working relationship
  • Conduct a detailed property inspection to become familiar with the community and get a head start on immediate maintenance needs and violation issues
  • Meet with board to discuss action items, priorities and excpectations
  • Obtain competitive bids for vendor services
  • Review financial statement prepared by previous management company
  • Thorough review of current Association budget and General Ledger
  • Analysis of reserve account(s) to assure interest returns are being maximized and account(s) are maintained within FDIC Limits
  • Coordinate with CPA to correct accounting mistakes made by previous management
  • Complete review and inventory of Association records before sending to storage
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